Do you need apostille and document legalization services for your documents to be recognized by foreign authorities abroad? Our translation agency in Warsaw provides comprehensive support with obtaining the required certifications for international use. We prepare complete documents ready for immediate submission without additional formalities, allowing clients to focus on their priorities with peace of mind. We understand the specific requirements of various institutions and support clients at every stage, offering clear procedures and guidance in preparing their materials.
What Is an Apostille and When Is It Required?
An apostille is an international certification of document authenticity required in countries that are signatories to the Hague Convention. It confirms the validity of civil status records, notarial deeds, court certificates, and sworn translations, allowing them to be accepted in member states without additional consular procedures. In practice, a document with an apostille is immediately ready for use abroad, which significantly shortens the process and simplifies formalities.
Sworn Translation and Legalization
Before obtaining an apostille or document legalization, a sworn translation into the target country’s language is often required by the relevant authorities. Our agency provides sworn translations to ensure compliance with institutional requirements and to streamline the process. We guarantee linguistic and formal accuracy thanks to collaboration with translators specialized in various fields. This approach ensures terminological consistency and minimizes the risk of rejection by international institutions, making documents fully valid for use abroad.
Scope of Apostille and Legalization Services
Our range of services includes a wide variety of activities related to apostille and document legalization, such as:
- apostille for documents confirming the authenticity of agreements, powers of attorney, and notarial deeds used in international operations
- apostille for private documents such as birth, marriage, and divorce certificates, as well as powers of attorney that must be recognized by foreign authorities
- legalization of foreign-issued documents requiring recognition in Poland
- apostille for educational documents, including diplomas and certificates intended for recognition by Polish institutions
- sworn translations in multiple languages required during the legalization process, eliminating additional formalities
For documents requiring certification at a district court, we can confirm only those issued in Warsaw. Documents originating from other cities must be certified by the competent district court in their jurisdiction.
Which Documents Do We Legalize?
Documents we most commonly legalize include:
- invoices
- contracts
- tax identification certificates
- income certificates
- tax residence certificates
- sworn translations
- notarial deeds
- powers of attorney
- documents with certified dates
- signature certifications
- criminal record certificates
- extracts from the National Court Register
- proof of residence
- university diplomas
- diploma copies
- certificates of graduation
- certificates of admission for foreign students
- school certificates
- secondary school leaving certificates
- medical licensing examination certificates
- civil status records, including birth, marriage, death, and divorce certificates
For educational documents, the National Agency for Academic Exchange may require additional processing. These procedures are more complex and time-consuming.
Service Fees
The cost of apostille and document legalization services depends on the processing time:
- standard: 5-7 business days, PLN150 net + VAT per document
- expedited: 3-4 business days, PLN200 net + VAT per document
- express: 1-2 business days, PLN250 net + VAT per document
For larger batches of documents, we provide individual pricing.
Additionally, there is a mandatory administrative fee of PLN60 for each document certified at the Ministry of Foreign Affairs. If the document requires prior certification at a district court, an additional court fee of PLN26 applies.
Why Is Legalization Important?
Apostille and legalization are essential steps in international procedures, as documents cannot be accepted by foreign authorities without them. Certifying the authenticity of signatures and official seals guarantees that documents are valid and can be freely used in legal, educational, and business contexts. Without proper certification, documents may be rejected by institutions, potentially delaying or preventing recruitment processes, recognition of professional qualifications, or business registration. Proper legalization is a crucial step when planning to study, work, or conduct business internationally.
Apostille in Warsaw – Why Choose Our Services?
Drawing on our extensive experience with government offices, courts, and consulates, we expertly guide clients through even the most demanding procedures. We emphasize transparency and clear communication. Before starting any assignment, we provide detailed information about costs, timelines, and additional requirements, enabling clients to plan confidently and avoid unexpected complications. This approach ensures professional service, comprehensive support, and peace of mind throughout the entire legalization process.
How to Prepare Documents for Legalization?
The most important requirement is to provide original documents, as photocopies and scans are not accepted by the relevant authorities for apostille or legalization procedures. Before submitting, make sure the documents are complete, legible, and up to date.
The process consists of the following steps:
- step 1 – we confirm the cost of service and expected completion time
- step 2 – the client makes payment according to the agreed terms and selected processing speed
- step 3 – the client delivers the documents in person or sends them by post or courier
- step 4 – we return the certified documents to the client
Nationwide Apostille and Legalization Support
Although our translation agency is based in Warsaw, we collaborate with clients across Poland. Clients can deliver documents in person, by mail, or via courier. Regardless of location, every client can expect efficient and secure service.
We manage both single documents and large batches, ensuring punctuality, accuracy, and full confidentiality of the materials entrusted to us. Our goal is to provide comprehensive support for the legalization process, ensuring smooth completion from start to finish.
Contact us for a free quote and more details about our services.
